Train Tickets from Tokyo to Kyoto

Modification and Cancellation

Order cancellation

Customers have up to 3 working days prior to their departure date to cancel their train ticket orders as long as they have not scanned the corresponding QR code and exchanged for their physical train tickets. A 15% cancellation fee will be charged, and the QR code will be instantly deactivated upon order cancellation. Cancellation of only a portion of the booking is not possible. 

For train ticket orders that have already had the corresponding QR code scanned and where the tickets have been received, or orders in less than 3 working days before departure, orders may be canceled at JR Station offices in the departure city up to 10 minutes before your train departure.

JR staff will refund you, in cash, in yen (¥):

Up to 2 days before departure: the price of the ticket minus 560¥ as cancellation fees.

From 1 day before to 10 min before departure: the price of the "normal fare" ticket minus 220¥ and 70% of the "limited express" ticket. To sum up, in that case, you will receive a cancellation refund of around 70% of your initial order, given that Japan Experience service fee and currency exchange rate difference cannot be refunded.

Past the day and time of departure, refunds cannot be issued, regardless if the corresponding QR code has been used or not, and regardless if customers have received their physical tickets or not. Note that, however, if you missed the departure train of the time, you can still board the next trains within the next hour, in non-reserved seats.

- If your train is delayed more than 2 hours, then: 

If you decide not to use your train tickets to travel to your destination, you can claim a full refund for them by contacting us here or by email at contact@japanexperience.com with your order number and photos of all your tickets (if you have already used your QR code to print your tickets at the machine, if not, no photos are required)

If you were able to take your delayed train to your destination, you can go to the JR counter at your destination with your tickets and request a partial refund (around 85% of the initial ticket price, depending on the current exchange rate). The refund will be made in cash. 

If you still plan to travel to your destination, you can go to a JR desk to modify your tickets free of charge. You can change your tickets to a train at a later time or date, but cannot claim for any compensation

- If your train is canceled, then:

If you decide not to use your train tickets to travel to your destination, you can claim a full refund for them by contacting us here or by email at contact@japanexperience.com with your order number and photos of all your tickets (if you have already used your QR code to print your tickets at the machine, if not, no photos are required)

If you still plan to travel to your destination, you can go to a JR desk to modify your tickets free of charge. You can change your tickets to a train at a later time or date, but cannot claim for any compensation.

These cancellation conditions still apply after one modification, according to the modification conditions below.

Order modification 

If you want to modify:

• Departure time on the same day OR seat for another seat except luggage seat:

Japan Experience can modify one time, free of charge, your booking if the corresponding QR code has not been used AND if it is NOT within 3 working days of the departure date. 

You will then be sent a new QR code to use at JR stations to exchange for your new tickets.

Otherwise, you will need to go to JR station machines to exchange your QR code to receive your tickets and then change the departure time at the same machine up to 10 minutes prior to your train departure.

You cannot modify the same ticket twice. For the second modification, the order will need to be canceled (check cancellation conditions) and then re-ordered with the new travel information.

• Departure date, route, seat for luggage seat, number of seats in the booking: 

Japan Experience cannot modify your booking. You will need to go to JR station machines to exchange QR code to receive your tickets and change time at the same machine up to 10 minutes prior to departure. There may be a difference in fare to be paid on the spot.

You cannot modify the same ticket twice. For the second modification, the order will need to be canceled (check cancellation conditions) and then re-ordered with the new travel information. 

• If you have made a mistake in your departure date or number of seats, you have to make a new booking online. Japan Experience will allow you to cancel your previous order free of charge. Kindly note that modifications for the new issued tickets won't be possible.

The Shinkansen is the premier form of travel in Japan. “Shinkansen” is the Japanese word for “bullet train,” whose name is derived from the locomotive’s high speeds and shape. They are commonly used for traversing longer distances in Japan. 

Reserving seats on the Shinkansen bullet train isn’t a necessity; however, we do suggest making a reservation during peak travel times, specifically during Spring (sakura season) and during New Year's, for example. Trains may also be crowded during major holidays and events, such as large festivals. You’ll also need to make a reservation for oversized luggage on the Shinkansen.

• There are different types of carriages on the Shinkansen, with different levels of accommodation. The Ordinary Car is the most general seating option, but Shinkansen bullet trains are, by default, more luxurious than other types of trains due to them being built for long-distance travel. These accommodations include reclinable chairs, overhead storage, hooks for outerwear, deployable trays, and electrical outlets.
   
• The Green Car is the next step up in luxury from the ordinary car, featuring even deeper reclining chairs and more legroom. All seats in these cars need a reservation. The oversized luggage area is also included with a seat on the Green Car.
   
• The Gran Class Car is much like the Green Car but with even more elevated accommodations. Seats are formatted 2x1, optimizing room, and often, snacks and refreshments are included. Gran Class cars exist only on JR East lines, such as Tokyo <-> Nagano and Tokyo <-> Kanazawa. 

With over 40 years of dedicated experience dealing specifically with Japan travel and tourism, you can rest assured that we will have the best knowledge and familiarity with getting around the country. Our train tickets are acquired through an official partnership with JR West. We also offer reliable and expert assistance thanks to our onsite team in Japan, flexible modification options, and a fully digital booking experience with no hidden fees. 

If your train's departure date is more than one month away from the date of booking, you will receive your QR code approximately a month before departure. 

If your train's departure date is less than one month away from the date of booking, you will receive your QR code within 48 hours. 

Reminder : you can book train tickets in Japan with Japan Experience between 9 months and 3 days prior to train departure. 

If you are traveling with luggage measuring less than 160cm (length + width + height), you do not need to make an extra reservation, and you can store your luggage in the overhead compartment above your seat. 

For luggage measuring over 160cm and up to 250cm (length + width + height), you need to have made a prior reservation to be able to bring your luggage on the Shinkansen. Onboard, you will have to store your luggage in the designated oversize luggage areas, usually behind the last seats of the car, and in special compartments in the area between cars. This includes luggage such as sport equipment, musical instruments, and baby strollers. 

As we do not offer seat reservation bookings yet, you will need to reserve your extra luggage space in the Shinkansen in stations at JR seat reservation ticket machines before your train's departure. To do so, you will need to make a modification on your ticket at said ticket machines. This modification is included in your booking, as you have one free modification possible.

Luggage measuring over 250cm (length + width + height) are not allowed onboard the Shinkansen. Each passenger can bring up to two pieces of luggage onboard the Shinkansen. 

You can find more details about luggage rules aboard the Shinkansen here.